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Administrative Assistant

Celebration, FL

Posted: 02/23/19 Job Number: 535
BlueWave is hiring an Administrative Assistant for a healthcare technology client in Orlando, FL.  Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient day-to-day operations. This role will provide direct support to the Director of Operations through a variety of tasks related to organization, communication, and on-boarding of new team members. The Administrative Assistant is responsible for confidential and time sensitive material pertaining to the company and its employees. 

Responsibilities:
  •     Represent the company  commitment to excellence in business partner/client service in all functions and activities
  • Travel coordination and planning for Sales and Implementation teams
  • Office coordination including answering phones and distributing messages, scheduling, and greeting guests
  • Management of resources necessary for team members to attend sales/marketing events
  • Diligent and accurate documentation / update of sales and project management using CRM and ERP platforms
  •   General compliance assistance
  • Mail sorting and distribution including shipping and receiving
  •   Technical on-boarding and setup of new employees with necessary equipment, technical off-boarding when necessary
  •   Coordination of international vendors for finance 
  • Banking tasks as well as light AP/AR, as needed
Requirements:
  • Minimum 3 years’ experience in an administrative assistant capacity or college degree in a related field 
  • Knowledge of office organization, management systems and processes 
  • Proven time management skills with the ability to effectively multi-task according to priority
  • Strong organizational and planning skills
  • Attention to detail and problem-solving skills
  •   Ability to communicate effectively with a varying spectrum of clients, vendors, and employees
  • Excellent written and verbal communication skills
  •   Flexible and comfortable in an environment of change
  • Capable of anticipating needs and functioning without constant direction
  • Comfortable working under tight deadlines
  • Previous experience using platforms such as Salesforce, SAP etc., would be an added advantage


 

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